Notary Affidavit Format for Name Correction: Complete Guide for India

A notary affidavit for name correction is a legal document used to correct spelling mistakes, typographical errors, or wrong entries in official records such as Aadhaar, PAN, passport, school certificates, or property documents.

In India, this affidavit is often required by government offices, banks, and educational institutions to authenticate the correction request.

This guide explains the meaning, importance, eligibility, detailed format, notarization process, supporting documents, and common FAQs related to preparing a notary affidavit for name correction in 2025.

In India, names hold significant importance in legal, social, and financial transactions. However, it is not uncommon for errors in spelling, initials, or even full names to occur in important documents like Aadhaar card, PAN card, school records, or land papers.

To rectify such errors without lengthy litigation, a notarized affidavit for name correction is the most effective solution. It is a sworn declaration made before a licensed notary public, confirming the correct name of the person and the need to update official records.

Once notarized, this affidavit carries legal credibility and can be submitted to government offices, banks, universities, or courts as required.

What is a Notary Affidavit for Name Correction?

A notary affidavit is a written declaration sworn before a notary public. For name correction, this affidavit specifies the individual’s old/wrong name, the correct name, and the reason for correction.

Key Features:

Prepared on non-judicial stamp paper (usually ₹50 or ₹100).
Signed by the applicant in the presence of a notary.
Notary affixes signature and official seal.
Legally valid across India.

This document serves as proof that the individual has officially declared their correct name and is requesting concerned authorities to update the same in their records.

Also Read: Affidavit Format for Name Correction: Complete Guide with Free Template

Why Do You Need a Notarized Affidavit for Name Correction?

There are multiple scenarios where a name correction affidavit becomes necessary in India:

Spelling Mistakes: Typographical errors in Aadhaar, PAN, or school certificates.
Initials and Abbreviations: Use of short forms or missing middle/last names.
Change after Marriage: Women adopting husband’s surname.
Legal Adoption: Correcting the name of adopted children.
Official Records Mismatch: Differences in name across documents, like passport vs. bank account.
Property & Legal Documents: Ensuring names are consistent in sale deeds or wills.

Without a notarized affidavit, these discrepancies may lead to rejection of applications, delays in government procedures, or even legal disputes.

Also Read: Affidavit for Name Change in India: Complete Guide & Sample Format

Eligibility for Preparing a Name Correction Affidavit

Any Indian citizen can prepare a notary affidavit for name correction if:

They are above 18 years of age.
They have valid identity and address proof.
The correction pertains to official documents under their name.
They are willing to declare the correction under oath.

For minors (below 18), the affidavit must be made by parents or guardians on their behalf.

Also Read: Affidavit for Name Correction: Complete Guide for 2025

Documents Required

To prepare a notary affidavit, the following documents are usually required:

Identity proof: Aadhaar card, voter ID, passport, or driving license.
Proof of date of birth: Birth certificate, school leaving certificate, or passport.
Old documents with incorrect name (for reference).
Supporting records showing correct name (if available).
Passport-sized photographs (sometimes asked by a notary).

Also Read: Name Correction Affidavit Format: Complete Guide

Step-by-Step Process to Prepare a Notary Affidavit for Name Correction

Step 1: Draft the Affidavit

Prepare the affidavit on plain paper with details of old name, correct name, reason for correction, and supporting references.

Step 2: Print on Stamp Paper

Get the draft typed or printed on a non-judicial stamp paper of appropriate value (usually ₹50 or ₹100, depending on state).

Step 3: Visit a Notary Public

Take the draft, stamp paper, and documents to a licensed notary.

Step 4: Sign Before the Notary

The applicant must sign the affidavit in front of the notary, not before.

Step 5: Notarization

The notary verifies the applicant’s identity, signs, and affixes the official notary seal.

Step 6: Use the Affidavit

Submit the notarized affidavit to the concerned department (UIDAI, Passport Office, bank, school, etc.) for updating records.

Sample Notary Affidavit Format for Name Correction

Below is a standard format widely accepted across India:

AFFIDAVIT FOR NAME CORRECTION

I, [Full Correct Name], son/daughter of [Father’s/Mother’s Name], aged [Age] years, residing at [Full Address], do hereby solemnly affirm and declare as under:

That my name has been wrongly recorded as [Old/Wrong Name] in [mention document name, e.g., Aadhaar card/school certificate/passport].
That my correct name is [Correct Name].
That the mistake occurred due to [reason, e.g., typographical error].
That I am making this affidavit to declare my correct name for all official and legal purposes.

I hereby state that the facts mentioned above are true to the best of my knowledge and belief.

Date: ___________
Place: __________

Signature of Deponent: ___________

Sworn before me on this ___ day of ______ 2025.

(Signature & Seal of Notary Public)

Common Uses of Notary Affidavit for Name Correction

Aadhaar Update: Submitting affidavit to UIDAI along with request form.
Passport Reissue: Ministry of External Affairs requires affidavit for name mismatch.
Bank Records: Correction in account name, chequebooks, or loan papers.
School/University: Correcting student name in certificates or mark sheets.
Property Transactions: Correcting names in sale deeds, gift deeds, or wills.
Court Submissions: Affidavit accepted as valid proof in court proceedings.

Cost of Preparing a Notary Affidavit in India (2025)

Stamp Paper: ₹50–₹100 (varies by state).
Notary Fees: ₹100–₹200 on average.
Total Cost: ₹150–₹300 approx.

If prepared through a lawyer, drafting charges may be extra.

Important Tips to Ensure Acceptance

Always double-check spelling of both old and correct names.
Use full name (avoid initials unless officially used).
Attach copies of supporting ID documents.
Ensure the affidavit is signed only in front of the notary.
Keep multiple copies (attested) for future use.

FAQs on Notary Affidavit for Name Correction

Q1. Is a notary affidavit enough for name correction in Aadhaar?

Yes, along with supporting documents, a notarized affidavit is often accepted.

Q2. Can I use the same affidavit for multiple corrections?

If errors exist in different documents, one affidavit mentioning all can be used.

Q3. Is Gazette publication also required?

For minor corrections (typos), affidavit is sufficient. For complete name changes, Gazette publication is recommended.

Q4. What if authorities reject my affidavit?

Check their specific requirements—some may ask for Gazette or court order.

Q5. How long is the affidavit valid?

Indefinitely. Once notarized, it remains valid proof unless challenged in court.

Conclusion

A notary affidavit for name correction is one of the simplest and most effective ways to fix errors in official documents in India.

Whether it’s a small spelling mistake or a mismatch across records, this affidavit ensures legal recognition of your correct name. By following the proper format, notarization process, and attaching valid documents, you can avoid unnecessary delays and secure hassle-free acceptance by authorities.

At Your Door Step, we help individuals prepare, draft, and notarize affidavits quickly and reliably—saving time, money, and effort. If you need assistance with a name correction affidavit or any legal documentation in India, reach out to us today.